Privacy Policy

This is Apollo Managed Care, Inc.’s (“Apollo Managed Care, Inc.,” “Apollo Managed Care” “Apollo,” “we,” “our” or “us”) Privacy Policy. This Privacy Policy applies to and our mobile platforms. Please read this Privacy Policy, which, among other things, describes how we collect, use, protect and disclose your information. It also describes your choices regarding the use, access and correction of your personal information.


By using our site, you consent to our online Privacy Policy, the collection of HTTP cookies and the collection of PII upon submission of any Data Entry Form.

What Information Do We Collect?

Apollo Managed Care, Inc.’s website may include web pages that provide you the ability to submit Personal Identifiable Information (PII). You do not have to provide PII if you do not wish to. However, that may limit your ability to use certain functions of the Apollo Managed Care, Inc.’s website or to request certain services or information through the website.

We collect information from you when you complete a Request a Demo, Request for more Information, Complaint/Feedback or Technical Support Form located on the website. You may be asked to enter your: name, e-mail address, mailing address or phone number. You may, however, visit our site anonymously.

Access to Personally Identifiable Information (PII)

If you are an Apollo Managed Care Inc. subscriber, you may access your own Personal Identifiable Information (PII) and information about your participation in our services through our secure, password-protected web portal.

For non-subscribers, Apollo Managed Care, Inc. allows access to the company website as an anonymous visitor and will not gather Personally Identifiable Information (PII) about you unless you specifically and knowingly provide that information to us. Should you provide us with any PII, you can amend this information at anytime by contacting us directly, via e-mail, phone, or by mail.

Apollo Managed Care, Inc. is committed to ensuring that our customer's information is properly collected, used, and maintained. Apollo Managed Care, Inc. shares personal information with Captivate Softech to support our business operation, to provide services to our website visitors and customers, and for any other purpose described in this policy.

Apollo Managed Care, Inc. will not disclose, give, sell or transfer any PII provided through our website to third parties except as outlined in this policy and as otherwise permitted by law. Additionally, Apollo Managed Care, Inc. may share information in other limited circumstances, including in response to a valid subpoena, warrant, or court order or as otherwise required by law or regulation or to cooperate with law enforcement authorities in investigating and prosecuting activities that are illegal, violate our rules, or may be harmful to other visitors. We may also share information in the event of the sale or transfer of Apollo Managed Care, Inc. or some of our assets, or in the context of similar transactions.

Collection of Personal Health Information (PHI)

Apollo Managed Care, Inc. does not collect Personal Health Information (PHI) under any circumstances. If we receive PHI the information received will be permanently destroyed as soon as we are aware of the information and inform you we do not accept this information.

Information Collected Through Data Entry Forms

To complete the various Data Entry Forms the below information may be required prior to submission –

- Your Full Name

- Title

- Company Name

- E-mail Address

- Phone Number

- Preferred Contact Method

- A brief explanation for form submission

Website Analytics

In order to help make our site more useful to you, Apollo Managed Care, Inc. uses a third-party vendor – Google Analytics, to collect information automatically and continuously. HTTP Cookies are used to “remember” what a user has done and collect this data. No PII is collected in this process.

Apollo Managed Care, Inc. performs analyses of user behavior in order to measure customer interest in the various areas of our site. The reports are available to a limited number of staff that require this information in order to perform their job responsibilities.

What Do We Use Your Information For?

The information collected may be used in the following ways –

By using our site, you consent to our online privacy policy.

- To correspond with or contact you directly.

- For Quality Improvement (QI) processes and reports.

- To improve the website operations.

- To personalize your individual needs.

- To improve customer service by helping us be more effective when responding to your requests and needs.

- To improve the information available on our website regarding our products and services.

- For marketing purposes such as periodic emails. Note: If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.

Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.

Data Management

The information collected is shared with Captivate Softech. In connection with the transaction Apollo Managed Care, Inc. may also contact you as part of our customer satisfaction surveys and for market research purposes. The information provided will never be sold to third parties for purposes of marketing, advertising, or promotion without their consent, other than for the express purpose of delivering the purchased product or service requested. 

We protect your Personal Identifying Information transmitted over the internet using Secure Socket Layer (SSL) technology. The information is stored on our databases and maintained for a minimum of seven (7) years.  

Access to the database will be limited to authorized representatives with security clearance, such as the Chief Informational Officer (CIO), Privacy Officer, and IT (Captivate Softech), who are required to keep information confidential.

PII is stored in Apollo Managed Care, Inc. databases, overseen by Apollo Managed Care, Inc.’s Chief Information Officer (CIO) and maintained by MedVision Solutions, as well as in the Customer Relationship Manager (CRM) software, Claritysoft.

How Do We Protect Your Information?

We implement a variety of security measures to maintain the safety of your personal information when you enter and submit your personal information.

We offer the use of a secure server. All supplied sensitive information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Database to be only accessed by those authorized with special access rights to our systems, and are required to keep the information confidential.

Do We Use Cookies?

We use HTTP Cookies to collect website analytics.

Do We Disclose Any Information To Outside Parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. We may release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety.

Third Party Links

Occasionally, at our discretion, we may include information of third party organizations who use or products on our website. If you decide to obtain more information regarding the organizations displayed on our website, please be aware of the following:

- Third-party sites have separate and independent privacy policies. We, therefore, have no responsibility or liability for the content and activities of these sites.

- We seek to protect the integrity of our site and welcome any feedback about these sites.

- Apollo Managed Care, Inc. does not incorporate advertisements or sponsorships through our website or in our published guidelines.

Claims of Therapeutic Benefit

Apollo Managed Care, Inc. does not represent or warrant that any particular drug or treatment is safe, appropriate, or effective. The website does not provide advice, information or feature any products or services that claim to have particular therapeutic benefit in the context of medical treatment considerations.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.

Children’s Privacy

The Apollo Managed Care, Inc. website and customer portal are not directed or intended for use by children under the age of 18. We do not knowingly collect any information from persons under the age of 18.

Changes To Our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

Contact Us

If you have any questions, comments or complaints related to this Privacy Policy, please contact us so we can help. You can reach us by using the methods identified below.

- Toll-free at: (888) 276-5563

- By email at:

- By mail at:
Apollo Managed Care, Inc.
Attn: Compliance Officer
1420 River Park Drive
Suite 200
Sacramento, CA 95815